5 Best VoIP Phone Systems for Todays Businesses

5 Best VoIP Phone Systems for Todays Businesses

All you need to know about Best VoIP Phone systems

In today’s world, it has become essential for small businesses to have a VoIP phone system. VoIP as a technology offers many benefits to small businesses as it can provide them with a seamless and cost-effective communication solution.

In addition, VoIP also allows small businesses to grow their customer base by providing them with an easy way to access clients from anywhere in the world.

VoIP (Voice over Internet Protocol) is a technology that allows you to make telephone calls using data connections. VoIP can be used with various devices, including browsers, smartphones, laptops and desktops.

The VoIP system emulates the phone service by routing voice data packets over the Internet or other networks like Wi-Fi or wired Ethernet.

Communication services offered by VoIP systems are many and vary depending on the type of device used. For instance, web browser-based VoIP services offer video chat capabilities while smartphones offer call forwarding to mobile phones and desktop PCs offer conference calling services.

The main benefits of the VoIP system include cost savings on international calls and better quality of service than traditional landlines in natural disasters thanks to its decentralized architecture.

Choosing the best VoIP systems can be a difficult decision. There are so many to choose from and they have their own sets of pros & cons.

There are a lot of VoIP systems to choose from on the market, which makes it hard to figure out which is the best for your business. In this article, you will learn how to pick a VoIP system that will meet your needs and budget.

The VoIP systems will have different features and packages, so it is important to know what you need before you start browsing. The first thing you should think about is whether or not you want a phone service bundled with the service (and if so what kind of phone) and whether or not you want long distance included.

You may also want to find out if there is a per-minute rate or flat monthly fee for calls and whether or not there’s any type of wireless router needed in order to make calls with your mobile device.

Technical Requirements for VoIP Systems

VoIP systems or Voice over Internet Protocol. It is a technology that converts analog sound waves into digital packets. These packets are then sent over the internet to their destination.

This protocol offers many benefits for businesses, such as higher quality service with lower costs when compared to traditional phone systems.

The VoIP system is composed of three main components:

A VoIP server, which can be located in your office or hosted in the cloud

A VoIP gateway, which connects your network with the outside world

VoIP phones or IP phones, which are either wired or wireless devices that use internet protocol to communicate.

How to install a VoIP systems

VoIP phone systems might seem like a very niche market, but it is actually quite popular.

The installation process for VoIP phone systems is easy and straight forward. You just need to plug in the system and you are ready to go.

Be sure to disconnect power to your phone before or during installation. It will be easier for you to install the VoIP phone system.

There are several different types of VoIP phone systems so it would be difficult to list them all here, but they all have one thing in common i.e. stable internet speed to work.

What are the things to consider when choosing a VoIP systems?

VoIP systems is a service that enables voice communications over the internet. The internet is used as a medium and there is no need for telephone lines.

  • Choose a VoIP that suits your needs
  • VoIP’s flexibility or ease of use
  • Do you want to be more involved with the technical aspects of VoIP?
  • If your business expands
  • How much VoIP cost
  • Check internet connection

Mobile VoIP systems use a smartphone to make and receive calls. You can improve your business efficiency, cut costs, and streamline your workflow with a reliable system.

The first thing to consider when choosing a VoIP service is what you want out of it. Some people will want to use their mobile device as an IP phone while others will want more traditional desktop phone functionality.

VoIP systems (Voice Over Internet Protocol) advantages

VoIP technology has been around for quite a while, but it is only recently that it has been catching on with a majority of people. The VoIP systems allow you to make international calls without having to go through the usual hassle of going through a phone company or a payphone.

The VoIP system also allows you to talk to other people, whether they are in the same room as you or on the other side of the world.

VoIP systems have many advantages over traditional phone lines and phones, which is why more and more people are switching to them as their primary method of communication.

The sound quality is not as good as that of a regular phone line, but this can be compensated for by using headphones or speakers instead.

VoIP systems allows users to make telephone calls through a broadband internet connection.

VoIP systems provides a number of benefits, including:

  • Low cost for the user: VoIP makes businesses more cost-efficient. Unlike traditional phone systems, you don’t need to pay for every minute of a call on VoIP. You just need to pay a small monthly fee instead.
  • The ability to call from any location with an internet connection.
  • Being able to use your cell phone for VoIP instead of standard landline service
  • Global access – Many companies offer work from home for their employees to combat the pandemic. Now, the whole team can connect via a modern phone system and benefit from features such as video conferencing, texting, and making calls. VoIP phone systems can make it easier to run a business without travelling. There is less of a risk that you will get sick.

VoIP Systems and a Telephone Line: The Differentiation

VoIP (Voice over Internet Protocol) is a system that makes and receives phone calls or other audio via the internet. It is a cheaper and more efficient way to make phone calls compared to the traditional phone line.

This phone system uses something other than copper wiring to connect callers. VoIP uses the internet to connect people for a conversation. You can more easily chat with team members or clients overseas at a lower cost.

Here are some of the best VoIP Phone systems for small business:

#1 Nextiva VoIP phone system

Nextiva is a cloud-based communication platform and customer service software. It provides team communication and collaboration with the ability to conduct phone, web, and screen-sharing calls.

Nextiva VoIP phone system
Nextiva VoIP phone system

They offer a Light version for small businesses and Enterprise for large enterprises.

Top products from the company include their VoIP business phone system, customer CRM tools, advanced analytic tools, and in-depth reporting.

Nextiva lets you look at all of your data in real time, from live and historical call data to employee performance metrics.

You can try Nextiva Business Phone for free with the free 30-day trial. If you decide to go with them, they offer 3 plans starting at $19/mo. If business owners want to invest in new phone systems, they can purchase one individually or as part of their Business Communication Suite.

#2 Ooma VoIP phone system

Unlike VoIP services that require a high-speed internet connection, Ooma doesn’t need one. Telo is a device that enables your landline to connect to the internet, but there is no monthly service fee.

Ooma VoIP phone system
Ooma VoIP phone system

Ooma offers a great, hassle-free setup process with a user-friendly web interface and clear voice quality. With such high levels of convenience and value for money, it provides an alternative to your traditional landline  service that is worth considering.

While many people are content to use their phones instead of a landline, it’s worth thinking about the benefits of old-fashioned, reliable telephone service.

Ooma Telo has been around for a while but is becoming increasingly popular. Ooma Telo is a smart choice if you’re looking for a reliable device that offers call screening, clear voice quality and optional features like sending voicemails to email & SMS.

Ooma Telo has been around for a while but is becoming increasingly popular. It’s easy to set up, offers good pricing and excellent call quality. Ooma Telo has some of the best features of these services, like call screening, clear voice quality and voicemail to email and SMS

#3 Dialpad VoIP phone system

Dialpad is a cloud-based phone service that’s perfect for your business. With an affordable price, easy installation & use, and the ability to help you with all aspects of your growth!

Dialpad VoIP phone system
Dialpad VoIP phone system

You can message and video conference with your team and clients without using a hardware phone. All communication is managed on one platform.

According to US News, Dialpad is the “2020’s Best Business Phone for Small Businesses”. It offers small business owners an affordable, high-quality alternative to traditional business phones.

Have your business phone with you wherever you go. Dialpad offers mobility solutions that allow for accessing your business phone system on any device like an office computer, laptop, tablet or smartphone

Setting up Voice Intelligence is very quick. It also has powerful features which help you with real-time call coaching, recording, and transcription on every call.

Google has teamed up with Dialpad to make sure small businesses have the tools they need to run their business efficiently. Dialpad provide tech support; you can contact their help desk on phone or via live chat

Dialpad’s dashboards help you analyze call volume, call attention, and the average time spent on each call.

When small business customers switch over to Dialpad, they can save thousands of dollars a year.

#4 RingCentral VoIP phone system

RingCentral MVP is a cloud-hosted VoIP phone system with unlimited calling, video conferencing and messaging capabilities.

When you consider its ease of use, reliability, and complete package of features and tools, you’ll find it hard to find a more complete business phone solution.

Ring Central is the best pick for the right VoIP service in terms of collaboration in your business and the reasons are many.

RingCentral VoIP phone system
RingCentral VoIP phone system

One way RingCentral has stayed at the top of its game is by having a wide-range of PBX features which are, in turn, complimented by many helpful tools.

The RingCentral platform offer features you would expect from a business line, such as unlimited calling, HD Voice, call recording and that it can support groups. It also includes things like Call Queues and that it has an AI Co-worker as well as Advanced Calling & Messaging.

RingCentral also offers a range of features including interactive voice response, omnichannel capabilities, outbound dialing, performance management and analytics.

RingCentral is the best business phone system with collaboration features and came highly recommended by other businesses.

You can hold audio conference calls & video conferences are available with up to 1,000 participants on the platform. You can collaborate via text or team messaging on a more personal level.

The RingCentral mobile app lets users send and receive texts, faxes, and calls. In addition to the features listed, one can also change settings for notifications for various types of alerts from the app.

RingCentral offers a desktop app that lets you be productive while on the go. You can make and receive calls with your softphone, video conference with colleagues, and keep in touch with customers.

#5 GoToConnect VoIP phone system

GoToConnect is a phone and meeting program for businesses. It combines the previous features of Jive phone service and GoOnMeeting.

It is cost-effective and provides many tools for communication. LogMeIn supports more than 10 million daily users, 1 billion customer interactions, and 20 billion voice minutes per year.

GoToConnect VoIP phone system
GoToConnect VoIP phone system

This cloud-based phone system is compatible with 180 desk phones. It’s scalable, ensuring it’s suited to the needs of companies of all sizes.

The small plan offers fewer features and is not designed for businesses with more than 20 employees. Customer’s can get a higher-tier plan which includes unlimited meeting minutes, up to 250 participants, international calling, 24/7 customer support and an unlimited number of office locations.

All plans offer voice mail, chat, fax, text and video conferencing. Additionally, you get unlimited local and long-distance calls.

There are over 100 features available for both cloud VoIP and web, audio & video conferencing platforms

GoToConnect also provides industry-specific software for different industries such as education, health care, automotive, legal and wealth management.